CPD Logs, Initial Competency & Recertification

ANZASW Discontinues Competence Assessment Service

The ANZASW Board after much consideration has made the decision that from 1 July 2018 the Association will no longer provide a competency and recertification assessment service.

This decision has been reached after considering a number of issues.

Tell Me More>>

If you are unclear about where you stand with these changes please email portfolio@anzasw.nz with your query.

See also SWRB’s Recertification still required>>

CPD (Continuing Professional Development) Log

As of April 2018 there has been a new format of the SWRB CPD Log released by the SWRB; accordingly we have updated the ANZASW CPD Log.

Word-doc-16x32   SWRB Annual CPD Log (revised April 2018)

pdficon_small   SWRB CPD Log Exemplar

pdficon_small   Comparison of ANZASW Practice Standards & SWRB Core Competence Standards

Logs completed on the previous ANZASW or SWRB templates will still be acceptable to the SWRB going forward so there is no need to copy and paste logs already completed into the new log template (above).

If completing retrospectively and submitting to the SWRB:

Any queries please contact portfolio@anzasw.nz

 


These questions may be used when reflecting on one’s own and/or during supervision:

  • What was the nature of the event /experience?
  • What aspect went well / was good about the event /experience?
  • What did not go so well / was not so good?
  • What were my feelings about what happened?
  • What were the feelings of others?
  • What have I learned from the experience?
  • What can I learn from exploring these feelings about myself as a professional?
  • What did others think I should learn?
  • What do I need to do next?
  • How can I use what I have learned in my practice?

 

Questions for examining the impact on aspects of professional competence

  • Has my attitude, perception or awareness changed?
  • Has my knowledge been updated and/or refreshed?
  • Have I gained or enhanced knowledge?
  • Have I developed or enhanced skills?
  • Have I applied new knowledge/skills and continue to use these in my work area?

Questions to examine the impact on outcomes for consumers/others

  • Has the professional development activity impacted on outcomes for consumers and/or others e.g. colleagues?
  • Subjective perceived positive impact of outcomes
  • Observed positive impact of outcomes
  • Does objective feedback from consumers and/or others confirm positive outcomes?

 

Source and with permission from: Occupational Therapy Board (NZ) CCFR Practitioner Handbook March 2011

Members who have paid for an initial assessment that falls due prior to 30 June 2018 but have not yet completed their assessment are encouraged to submit their portfolio prior to 15 June 2018. National Office will individually communicate with members who have paid for an initial assessment due after 1 July 2018 and not completed prior to 30 June 2018.

 

Members who are not currently registered, with a New Zealand qualification listed on Schedule 1 or 2 (recognised by the SWRB for the purposes of registration under the Social Workers Registration Act 2003) and for whom there is no pressure to register, could opt not to complete their initial assessment and wait until the amended legislation is in place, at which time a certificate of competence is not likely to be required unless a concern about competence has been raised.

Any queries please contact portfolio@anzasw.nz

  • Members who are due for recertification prior to 30 June 2018 are encouraged to submit their portfolio by 15 June. If recertification is due after 1 July 2018 ANZASW can complete the assessment providing the portfolio is submitted by 15 June 2018.
  • Registered Social Workers with recertification falling due prior to the enactment of the legislation will need to complete their assessment because until the Bill is enacted registered social workers will continue to be required to hold a current Certificate of Competence in order to have a valid Annual Practicing Certificate.
  • Members with a recognised New Zealand qualification who are not required to register immediately may opt not to complete their recertification assessment and register once the certificate of competence requirements are repealed.

 

Logs completed on the previous ANZASW or SWRB templates will still be acceptable to the SWRB going forward so there is no need to copy and paste logs already completed into the new log template (above). If completing retrospectively and submitting to the SWRB use the new Log using the SWRB Core Competencies.

If submitting to the ANZASW prior to June 15 you can use either the ANZASW Practice Standards or the SWRB Core Competence Standards.

Any queries please contact portfolio@anzasw.nz


 

Recertification & Continuing Professional Development (CPD) Log Guide

The ANZASW CPD Log Requirements as at 01 April 2018 are summarised as follows:
Social workers must complete a minimum of 20 hours CPD each year. 

These CPD activities must address identified learning goals and enhance their competence in at least two of the ANZASW Practice Standards or SWRB Core Competence Standards per year. (To be referred to as ‘Standards’)

Social workers must address all standards over the five-year recertification cycle.

Social Workers critically reflect on their CPD learning for all five years and the relevance of their learning for their practice regarding the selected standards from 2015.

Sufficient hours of CPD activity required for each selected Standard to enable a critical reflection is estimated to be approximately 4-5 hours. 

The Social Worker will sign and date a declaration that the information provided in the CPD Log for that year is true and correct.

The manager/supervisor/professional leader will sign and date a declaration that the information provided in the CPD log for that year is true and correct.

CPD Completed in 2013: 

  • The retrospective linkage of each CPD activity to the relevant Standard is expected but providing a reflection is optional.
  • Social Workers will need to discuss the content of their 2013 CPD Log activities and their critical reflections with their current Supervisor/Practice Leader/ Manager who will then sign and date a declaration that the information provided in the CPD Log for that year is true and correct.

CPD Completed in 2014:

  • The retrospective linkage of each CPD activity to the relevant Standard is expected but providing a reflection on the relevance to the standard is optional.
  • If Logs have been completed progressively and feedback has been completed by the Supervisor / Manager / Professional Leader no change and no further action is required.
  • If sign-off has not been completed at the time, the Supervisor / Manager / Professional Leader will sign and date a declaration that the information provided in the CPD log for that year is true and correct.

CPD Logs from 1 January 2015:

For CPD completed from 1 January 2015 the following is required in annual CPD Logs:

  • Critical Reflection on how the activity has contributed to the development of your social work practice and Critical Reflection on the relevance of the learning to at least two Standards, covering all 10 Standards over 5 years.
  • The Social Worker will sign and date a declaration that the information provided in the CPD Log for that year is true and correct.
  • The manager/supervisor/professional leader will sign and date a declaration that the information provided in the CPD log for that year is true and correct.

 

Alignment to The Standards:

For the 2013 & 2014 Logs, retrospectively link each CPD activity to the relevant Standard, providing a reflection is optional.

From 2015 the expectation that members provide critical reflections on the relevance of the learning to at least two Standards per year does not preclude members attending and including CPD that addresses other Standards. It is recognised that many CPD activities cover more than one Standard.

For example: attending a workshop on the application of Te Tiriti o Waitangi to your work or learning Te Reo would be relevant to Practice Standard 2, researching material for delivering a CPD event is aligned to Practice Standard 10. Understanding the dynamics of Elder Abuse may align with Practice Standards 4, 5, 6 and 7.

Progressive Completion of CPD Logs

N.B: ANZASW does not require members to copy and paste their Log content into the newly revised 2018 CPD Log Template if completed on previous forms.

Where a supervisor has not completed sign-off previously they need to sign and date a declaration that the information provided in the CPD log for that year is true and correct.

Retrospective Completion of the CPD Log

Members who are completing their CPD Log retrospectively for the last 5 years will need to use the 2018 ANZASW or SWRB CPD Log.

CPD when Non-Practicing:

If a Registered Social Worker is applying for recertification:

Registered Social Workers returning to work after a period of absence are required to have current competence and an Annual Practising Certificate prior to commencing work. The SWRB is unable to issue Interim Practising Certificates in such circumstances.

Members who have had a period of non-practising the following will apply to update your competency certification:

1. Competence expired for more than two years:

If competence has expired for more than two years members are required to do a full competence assessment i.e. Self-Reflection on all ten Standards AND a Social Work Practice Example.

The Self-Reflection should be no less than half a page per Standard and include:

  • at least two substantial paragraphs of self-reflection per Standard, inclusive of a brief practice example; and in addition
  • a Social Work Practice Example.

2. Period of Absence during the five-year recertification period (and competence has been expired for less than 2 years)

If members cannot complete a full five years CPD because of absence from the workplace, paid or voluntary, they should complete the CPD Logs they can, and in addition do a Self-Reflection on all ten Standards.

This Self-Reflection should be no less than half a page per Standard and include:

  • at least two paragraphs of self-reflection per Standard inclusive of a brief practice example.

 

3. Period of Absence during the five-year recertification (Recertification due, competency still current).

Complete the CPD Logs as much as the member is able as per the appropriate format. The member will need to complete a self-reflection on the Standards not covered.

This Self-Reflection should be no less than half a page per Standard and include:

  • at least two paragraphs of self-reflection per Standard inclusive of a brief practice example.

In all cases where there has been a period of absence, members should contact Shelley Crawford, Competency Co-ordinator to clarify the requirements for their circumstances as learning opportunities taken during the period of absence could be relevant to the CPD Log. 

 

The Recertification Assessment Process

Recertification Portfolios will be assessed by one Competency Assessor. If the Assessor is unable to identify that the portfolio demonstrates competence, the Assessor is able to request one or more references.

If a review of the portfolio and references does not confirm that competence is demonstrated, the portfolio is returned to the Competency Co-ordinator with a request for a second opinion. The second opinion will be provided by another Assessor, who will be advised that they will be providing a second opinion but will not be advised of the findings of the first Assessor.

In the event that a Registered Social Worker is not able to be found competent after the portfolio has been reviewed by two independent assessors the portfolio is to be referred to the Social Workers Registration Board.  The SWRB will then take responsibility for the competence process for that social worker.


Additional Information

In 2003 the Social Workers Registration Act was enacted with the purpose of increasing the accountability for the profession, enhancing the professionalism of Social Workers and protecting members of the public.

In November of that year the Social Workers Registration Board (SWRB) was constituted as a crown entity and as such is entirely separate from ANZASW. The SWRB is responsible for establishing the criteria for registration of New Zealand and overseas qualified Social Workers, developing a code of conduct, establishing the policies and procedures for complaints and discipline, and setting up the registration database.

Further details about the SWRB can be found at their website www.swrb.govt.nz

At present registration is voluntary although many employers now require their staff to either be registered or eligible for registration. As part of becoming registered a Social Worker must provide evidence of having completed an approved competency assessment process.

ANZASW provides an approved competency assessment process.

The criteria for Registration can be found of the SWRB website but in broad terms require a Social Worker to demonstrate that they are a fit and proper person to be practicing social work, that they have a recognised social work qualification, that they are a competent practitioner and that they have enough practical experience.

Please consult the SWRB website for the policy statements that cover these criteria.

Practicing social work involves:

·         Direct interaction with people using the service in the context of a ‘front line’ role;

·         Managing, supervising or mentoring other social workers;

·         Teaching social work practice or theory;

·         Other roles that utilise an individual’s social work knowledge, skills, values and ethics, where the individual has some level of engagement in decisions about people using the service. 

o People using the service includes, but is not limited to, individuals, families, whanau, hapu, iwi, groups, organisations, communities, staff, supervisees or students. 

Advice from Duncan & Cotterill – providers of Legal Advisory Services for Lumley (The ANZASW Professional Indemnity Insurance Provider)
2014
The legal advisors for the ANZASW Professional Indemnity Insurance have provided the following advice for members who are registered social workers:

1. that it is the registered member’s personal responsibility to ensure compliance (not ANZASW’s or the SWRB’s);
2. that members should not see the APC process (including hold a current Certificate of Competency) as an administrative task, but rather as a fundamental requirement for practice;
3. that non-compliance is a criminal offence;
4. that there are significant penalties for non-compliance;
5. that the SWRB has consciously changed its approach to the issue since 2013 and is now enforcing the APC regime strictly and in accordance with the SWR Act 2003.

It currently takes a minimum of 4 weeks from the receipt of a fully complete portfolio to complete the assessment and issue a Certificate of Competency. While every attempt will be made to assess portfolios prior to the expiry date of the current Certificate of Competency there is no guarantee that this will occur of the complete portfolio is received at National Office less than 4 weeks prior to the expiry of a Certificate of Competency.

It is preferable that members submit their portfolios at least six (6) weeks prior to expiry of their Certificate of Competency.

Testimonials

I really appreciate your support in getting this in and assessed so promptly.  It has been a really worthwhile exercise! – Bridget

…it was a very empowering process and everything went extremely well – Claire

…I feel extremely grateful to the three of you for being willing to put yourselves outside of the expected timeframes for assessing competency in order that I could meet my SWRB deadline.
I feel really supported by you and by ANZASW. – Janice